What are the critical dates for Town Highway Departments?
Below is a table (taken from the Red Book) with the most important dates, but each town may have additional dates that may need to be followed. An example of this is that the final budget must be passed by November 20 (December 20 for Towns in Westchester County).
| Date | Requirement | State Law Reference | Filed with... |
|---|---|---|---|
As soon as possible after January 1st |
Agreement for expenditures for repair-and improvement of highways (between Highway Superintendent and Town Board) |
Highway Law 284 |
Town Clerk and County Highway Superintendent |
No later than the 15th of each month |
Monthly report and remittance of all money received in previous month. |
Town Law 27(1) |
Town Supervisor |
On or before January 20th |
Annual report of monies received and disbursed (no required if there is a Town Comptroller or an accountant is hired to make an annual audit) |
Town Law 123 |
Town Board |
On or before March 1st |
Annual Report of CHIPS Program, including certification of accomplishments |
Highway Law 10-c(6) |
Regional Office of NYSDOT |
Between April and October |
Inspect highways and bridges within Town |
Highway Law 140(2) |
|
On or before September 20th (Towns in Westchester Co., October 20th) |
Annual budget estimate (Board must be filed with Town Clerk by Sept. 30 (Oct. 30 in Westchester Co.)) |
Town Law 104 & Highway Law 141 |
Town Budget Officer |
On or before September 30th |
Written inventory of all machinery, tools, and equipment with recommendations for new items |
Highway Law 142(3) |
Town Board |
Prior to January 1st |
Report in relation to town highways and bridges on forms prescribed by DOT |
Highway Law 140(16) |
County Superintendent |
References
Reprinted with permission from the Association of Towns, 2013.
